How a Global Tech Leader Reduced E2E RFP Cycle by 90% with Nozma AI Platform
By automating their entire strategic sourcing lifecycle, this multinational corporation reclaimed thousands of strategic hours annually and transformed their procurement function from a bottleneck into a strategic advantage.
The Challenge
Drowning in Documents, Delaying Innovation
The company's strategic sourcing team was facing a significant operational bottleneck. Their RFP evaluation process was entirely manual, relying on a complex web of spreadsheets, shared documents, and endless email chains.
Our evaluation process was a black box. It was slow, prone to human error, and it was delaying the critical technology projects our business needed to move forward. We knew we needed to find a smarter, AI-driven approach.
Director of Strategic Sourcing
For each major RFP, the team was spending over 100 hours manually
Reading and cross-referencing hundreds of pages of dense vendor proposals.
Manually scoring responses against complex criteria, leading to inconsistent and subjective results.
Managing a chaotic Q&A process with multiple suppliers via email.
Struggling to create a clear, defensible justification report for leadership.
The Solution
Deploying Nozma's End-to-End Sourcing Platform
The company chose Nozma for its purpose-built AI, enterprise-grade security, and its ability to manage the entire sourcing lifecycle, not just one piece of it. They deployed the full Nozma platform to transform their workflow.
Step 1
Intelligent RFP Creation
The team stopped starting from scratch. Using Nozma's Create Module, they began building clearer, more precise RFPs based on market intelligence and their own historical data, leading to higher-quality vendor proposals from the outset.
Answered a series of guided questions to define the project's core needs.
Invited internal Project Managers and SMEs to collaborate in real-time.
Generated a comprehensive requirements document fine-tuned to their specific use case.
Instantly produced a publishable RFP incorporating their own legal frameworks and best practices.
Step 2
A Fully Automated Evaluation Engine
This was the core of the transformation. Instead of managing email submissions, suppliers responded directly through the Nozma platform. The Analysis Module instantly and automatically:
Collected and organized all proposals and attachments.
Scored every response against their weighted criteria.
Flagged non-compliant answers and potential risks.
Generated a complete, side-by-side comparison report.
Step 3
Streamlined Supplier Communication & Negotiation
Nozma's platform managed the entire clarification process. The team used the Negotiation Module to send AI-generated, targeted questions to suppliers. When suppliers responded, Nozma automatically ingested the new information and re-ran the analysis for a "Round 2" evaluation, providing a clear picture of how vendor positions had improved.
The Results
A New Standard for Speed and Strategic Value
By implementing Nozma, the company achieved immediate and dramatic results that resonated from the sourcing team all the way to the C-suite.
Nozma turned our weeks-long evaluation process into a two-day, data-driven exercise. It managed the entire Q&A process for us, and the 'Round 2' analysis was completely automated. It's been a game-changer.
Director of Strategic Sourcing
Key Quantitative Results:
90% Faster Evaluation Cycles
What previously took 2-3 weeks of manual analysis is now completed in under 48 hours.
80+ Hours Reclaimed Per RFP
The sourcing team reinvested thousands of hours annually into more strategic activities like supplier relationship management and complex negotiations.
1-2% Additional Contract Savings
Armed with data-driven negotiation agendas, the team was able to secure more favorable terms, leading to millions in additional savings.
100% Audit-Ready Compliance
Every decision is now supported by a complete, time-stamped, and objective data trail, eliminating compliance risk.
By partnering with Nozma, this global tech leader didn't just buy a tool; they implemented a new, more intelligent way of working, establishing a new benchmark for efficiency and strategic impact.